Asset Minding

Terms of Service

Effective Date: October 31, 2026

These Terms of Service ("Terms") govern access to and use of Asset Minding, an asset-management service provided by Warnick Software LLC, a Pennsylvania limited liability company ("Asset Minding," "Warnick Software," "we," "us," or "our").

By creating an account, selecting an acceptance checkbox, purchasing a subscription, or using the service, you agree to these Terms and our Privacy Policy. If you use Asset Minding for an organization, you represent that you have authority to accept these Terms on its behalf. In that case, "you" includes that organization.

If you do not agree to these Terms, do not use Asset Minding.

1. The Service

Asset Minding provides tools for recording, organizing and managing physical assets, including asset records, images, assignments, barcode information, imports, exports, reports, checkout history and related information.

Features and limits depend on the plan associated with your account. We may improve, modify or discontinue features as described in these Terms.

Asset Minding is a general asset-management service. It is not accounting, legal, tax, insurance or regulatory-compliance advice.

2. Eligibility and Organizational Authority

You must be at least 18 years old and legally capable of entering into a binding agreement.

If you create or use an account for an organization, you represent that:

• You are authorized to act for that organization.
• The organization agrees to these Terms.
• You are authorized to add users and submit information to the service.
• Your organization is responsible for activity performed through its account.

Asset Minding is not directed to children or intended for use by individuals under 18.

3. Accounts and Authorized Users

You must provide accurate account information and keep it current.

You are responsible for:

• Protecting account credentials.
• Maintaining appropriate access permissions.
• Activity performed through your account and authorized users.
• Promptly disabling access for people who are no longer authorized.
• Notifying us about suspected unauthorized access or security incidents.

You may not share individual credentials in a manner that bypasses account controls or misrepresents the identity of a user.

4. Plans and Usage Limits

Asset Minding may offer free and paid plans. Plan features, prices, billing intervals and usage limits are displayed on the website, during checkout or within the service.

You may not attempt to avoid plan limits by creating duplicate organizations, accounts or records.

We may modify plan features or limits by providing at least 30 days' notice before a material change takes effect. A change will not materially reduce a paid plan during its current paid billing period unless the change is required for security, legal compliance or protection of the service or others.

Free plans may be materially changed or discontinued with at least 30 days' notice. Free accounts do not include any guaranteed service level, support response time or continued availability.

5. Fees, Billing and Automatic Renewal

Paid subscriptions are billed in advance through Stripe or another disclosed payment provider.

Unless otherwise stated during checkout:

• A paid subscription automatically renews for the same billing interval until canceled.
• You authorize the payment provider to charge the payment method associated with your account.
• You are responsible for applicable taxes, excluding taxes based on our income.
• You must keep billing information current.

Prices, renewal frequency and other material billing terms will be shown before purchase.

We may change subscription prices by providing at least 30 days' notice. A price change will apply no earlier than your next renewal after the notice period, giving you an opportunity to cancel before the new price takes effect.

6. Cancellation and Refunds

You may cancel a paid subscription at any time through the available billing portal or by contacting us.

After cancellation:

• The subscription will not renew.
• Paid access will continue through the end of the current paid billing period.
• If the account satisfies the current free-plan limits when the paid period ends, it may automatically downgrade to the free plan. A downgrade is not account closure and does not begin the data-export or deletion period in Section 8.
• If the account exceeds the current free-plan limits when the paid period ends, it will enter a 30-day read-only transition period. During that period, you may export Customer Data, reduce usage to the free-plan limits or reactivate a qualifying paid plan. Unless another arrangement is made, the account will close when that transition period expires.

Payments are non-refundable and will not be prorated, except where a refund is required by applicable law or expressly agreed to by Warnick Software LLC in writing.

Canceling a subscription does not automatically delete your organization's data.

7. Customer Data

"Customer Data" means information submitted to Asset Minding by or for you, including asset records, images, files, imports, assignments, reports, user information and checkout history.

As between you and Asset Minding, you retain ownership of Customer Data.

You grant us a limited, nonexclusive license to host, copy, process, transmit and display Customer Data only as reasonably necessary to:

• Provide and secure the service.
• Perform requested operations.
• Prevent fraud, abuse or unauthorized access.
• Provide support.
• Comply with legal obligations.
• Enforce these Terms.

You represent that you have all rights and permissions needed to submit Customer Data and permit us to process it.

You are responsible for the accuracy, legality and appropriateness of Customer Data.

Unless we agree otherwise in a separate written agreement, Asset Minding is not designed to store or process:

• Student education records or personally identifiable information regulated by the Family Educational Rights and Privacy Act (FERPA).
• Protected health information regulated by the Health Insurance Portability and Accountability Act (HIPAA).
• Payment-card numbers, card verification codes, bank-account credentials or authentication secrets.

Do not submit this information to Asset Minding unless we have expressly agreed in writing to support the applicable legal and security requirements.

We may create and use aggregated or de-identified service information to operate, secure, analyze and improve Asset Minding, provided that the information does not identify you, your organization or an individual and we do not attempt to re-identify it.

We do not use Customer Data to train generative artificial-intelligence models without your express written permission.

Our collection and handling of personal information is described in the Asset Minding Privacy Policy.

8. Data Export, Retention and Deletion

You should export Customer Data when needed for your own records and continuity planning. Before scheduled deletion, we strongly encourage you to save a local copy of all Customer Data you wish to keep, including asset records, reports and uploaded images or files. If an available structured-data export does not include image or file content, download those items separately to storage you control.

The 30-day data-export period begins on the applicable "Termination Date." The Termination Date is:

• The effective date on which you request account closure.
• The effective date on which we terminate the account under Section 13.
• For a canceled paid account that exceeds the free-plan limits, the date paid access ends and the read-only transition period begins.
• For an inactive free account, the scheduled closure date stated in the inactivity notice described below.

A paid account that is canceled and successfully downgraded within the free-plan limits has not reached a Termination Date. Its data remains subject to the free-plan terms.

We may designate a free account as inactive after six consecutive months without an authenticated user sign-in. We will send a notice to the account email address at least 30 days before the scheduled closure date. Signing in during that notice period will cancel the inactivity closure process.

During the 30-day export period, you may perform an available export or contact us to request reasonable export assistance. Access may be limited to read-only or export functions. We may restrict direct access when necessary because of fraud, abuse, a security incident or a legal requirement.

We will send a deletion notice at the beginning of the export period and a second reminder at least 7 days before scheduled deletion, using the primary email address associated with the account. These notices will encourage you to export your data and save any uploaded images or files locally before deletion.

After the 30-day export period ends, we may delete Customer Data from active systems. Deleted data may remain temporarily in restricted backups, logs or archives maintained for security, disaster recovery, legal compliance or operational continuity.

Backup copies are not intended to provide account restoration after the export period expires.

We may delete data sooner when:

• You request deletion.
• Retention is prohibited by law.
• Data creates a security risk.
• An account was created or used fraudulently.
• Immediate deletion is required to protect Asset Minding or others.

Some billing, security, audit and legal records may be retained as permitted or required by law.

9. Acceptable Use

You may not use Asset Minding to:

• Violate any law, regulation or third-party right.
• Store or distribute unlawful, fraudulent, defamatory or infringing material.
• Upload malware or harmful code.
• Attempt to gain unauthorized access to accounts, systems or data.
• Probe, scan or test vulnerabilities without written authorization.
• Interfere with the service or impose an unreasonable technical burden.
• Circumvent security, authentication, billing or plan-limit controls.
• Reverse engineer the service except where applicable law expressly permits it.
• Resell or provide the service to third parties without written permission.
• Use automated systems to scrape or extract data except through approved features.
• Misrepresent your identity, organization or authority.

We may investigate suspected violations and cooperate with lawful requests from authorities.

10. Asset Minding Intellectual Property

Asset Minding and its software, interfaces, documentation, branding, designs and related materials are owned by Warnick Software LLC or its licensors.

These Terms give you a limited, revocable, nonexclusive and nontransferable right to use the service for your internal asset-management activities. They do not transfer ownership of Asset Minding intellectual property.

If you provide suggestions or feedback, you grant us permission to use that feedback without restriction or compensation, provided we do not publicly identify you without permission.

11. Third-Party Services

Asset Minding relies on third-party providers, including AWS for infrastructure, Stripe for billing and Google reCAPTCHA for abuse prevention.

Your use of third-party services may also be governed by their terms and privacy policies. We are not responsible for third-party services outside our reasonable control.

Links to third-party websites are provided for convenience and do not constitute an endorsement.

12. Availability, Support and Changes

We work to keep Asset Minding available and reliable, but we do not guarantee uninterrupted or error-free service.

The service may be unavailable because of:

• Maintenance or upgrades.
• Third-party outages.
• Internet or infrastructure failures.
• Security incidents.
• Events outside our reasonable control.

Unless a separate written agreement states otherwise, Asset Minding does not provide a guaranteed uptime percentage, support response time, recovery time or service-level agreement.

We may modify the service to improve functionality, security, performance or legal compliance.

13. Suspension and Termination

You may stop using Asset Minding at any time.

We may suspend or terminate access if:

• You materially violate these Terms.
• Payment is overdue or fails.
• Your use creates a security or legal risk.
• Your use threatens the service or other customers.
• We reasonably suspect fraud, abuse or unauthorized access.
• We are required to act by law or a third-party service provider.

Where practicable, we will provide notice and an opportunity to correct a violation. We may act immediately when necessary to address security, fraud, abuse, legal requirements or harm to others.

Sections that should reasonably continue after termination—including payment obligations, intellectual-property provisions, disclaimers, liability limits, indemnification and dispute provisions—will survive termination.

14. Disclaimer of Warranties

TO THE FULLEST EXTENT PERMITTED BY LAW, ASSET MINDING IS PROVIDED "AS IS" AND "AS AVAILABLE."

WARNICK SOFTWARE LLC DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NONINFRINGEMENT.

We do not warrant that:

• The service will always be available, secure or error-free.
• Customer Data will never be lost.
• Reports or calculations will satisfy accounting, insurance, audit or regulatory requirements.
• The service will meet every organization's individual requirements.

These disclaimers do not exclude warranties that cannot legally be disclaimed.

15. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW, WARNICK SOFTWARE LLC AND ITS OWNERS, EMPLOYEES, CONTRACTORS AND AFFILIATES WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST BUSINESS, LOSS OF GOODWILL OR LOSS OF DATA.

OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF:

• The fees you paid to Warnick Software LLC for Asset Minding during the 12 months before the event giving rise to the claim; or
• $100.

These limitations apply regardless of the legal theory and even if we were advised that damages were possible.

THE LIMITATIONS DO NOT APPLY WHERE PROHIBITED BY LAW OR TO LIABILITY THAT CANNOT LEGALLY BE LIMITED.

16. Indemnification

To the extent permitted by law, you agree to defend, indemnify and hold harmless Warnick Software LLC and its owners, employees, contractors and affiliates from third-party claims, damages, liabilities and reasonable expenses arising from:

• Customer Data.
• Your violation of these Terms.
• Your violation of law or third-party rights.
• Misuse of the service by you or your authorized users.

We will provide reasonable notice of a covered claim and permit you to control the defense, provided that you may not enter into a settlement that admits fault by or imposes obligations on Warnick Software LLC without our written consent.

If you are a federal, state or local government entity, this Section applies only to the extent permitted by the laws governing that entity. The parties may enter into a written government or education addendum addressing legally required procurement terms.

17. Governing Law and Venue

These Terms are governed by the laws of the Commonwealth of Pennsylvania, without regard to conflict-of-law principles.

Any legal proceeding arising from these Terms or Asset Minding must be brought in a state court located in Lancaster County, Pennsylvania, or a federal court serving Lancaster County. Each party consents to the jurisdiction and venue of those courts.

These Terms do not require arbitration.

Either party may bring an eligible claim in a small-claims court with jurisdiction, notwithstanding the venue provision above.

If you are a government entity and applicable law prevents agreement to Pennsylvania governing law or venue, this Section applies only to the extent permitted by that law. Any different governing-law or venue terms must be documented in a written agreement signed by both parties.

18. Changes to These Terms

We may update these Terms from time to time.

When changes are made, we will post the revised Terms and update the effective date.

We will provide at least 30 days' notice before a material change takes effect, unless a shorter period is required to address an urgent security issue, legal requirement or misuse of the service. A material change will not retroactively alter a completed billing period.

We may require you to affirmatively accept materially revised Terms. If affirmative acceptance is not required, continued use after the stated effective date constitutes acceptance where permitted by law. Nothing in this Section shortens the notice periods promised in Sections 4 or 5.

19. General Provisions

These Terms and the Privacy Policy constitute the agreement between you and Warnick Software LLC concerning Asset Minding, unless a separate written agreement applies.

If a separate written order or agreement conflicts with these Terms, the separate written agreement controls to the extent of the conflict.

You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition, reorganization or sale of assets.

If a provision is found unenforceable, the remaining provisions remain effective.

A failure to enforce a provision is not a waiver.

Neither party is liable for delays caused by events beyond its reasonable control, except for payment obligations.

Headings are included for convenience and do not affect interpretation.

By creating an account or using the service, you consent to receive agreements, notices, disclosures, billing communications and other records electronically. Electronic communications may be provided through the service or sent to the primary email address associated with your account. You are responsible for keeping that address current.

Legal notices to Warnick Software LLC must be sent to the mailing address in Section 20, with a copy by email to support@assetminding.com. Notices to you may be sent to the primary account email address and are effective when sent, unless applicable law requires a different method.

These Terms do not create rights for any third-party beneficiary.

20. Contact

Questions about these Terms may be sent to: